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Office Administrator Job Duties:
• Communicates with relevant agencies to produce travel itineraries for business directors and employee events
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Manages correspondence by answering emails and sorting mail
• Assists in planning and arranging events, including organising catering
• Handles expenses and billing cycles
• Manages reception area and looks after visitors
• Answers phone calls and transfers them as necessary
• Drafts, formats, and prints relevant documents
• Maintains stock lists and orders office supplies as needed
• Manages staff expense requests
• Interacts with directors and carries out their requests
• Creates agendas and takes meeting notes
• Assists in purchase orders and invoicing
• Maintains accurate records for employee holiday requests
• Manages outgoing post and records data on special deliveries
• Photocopies and files appropriate documents as needed
• Attends workshops and conferences when requested
• May take care of website functions and social media profiles
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